Joanna: Hi! Today’s Monday, July 15th. You have
Joanna Colosimo and Amanda Bowman from DCI Consulting. We’re here to give you a
quick update on the EEO-1 Component 2 portal. It’s open as of today, so if
you’re able to navigate to the NORC website you’ll see that you can potentially log
in with a username and password. As a note, you do need a user ID assigned to you,
which should be in process as of today, maybe tomorrow,
according to guidance from EEO-1 and NORC on the matter. So you do need to use your ID to log in and something else that’s of
interest is that a user guide was posted today on the website. We’re still
digesting it here at DCI, it’s about 44 pages long, quite long, but it’s
a pretty great outline of how to file for the Component 2 pay data. And DCI is
planning on doing some additional updates throughout the next few weeks
with Amanda helping lead some of her knowledge of the filing portal.
And with that I’m actually going to turn it over to Amanda who’s going to talk about some
of the FAQs and some of the components of the filing. Amanda: Awesome, thanks Joanna.
As Joanna said, just today there’s lots of new information coming
out that we’re going to digest but to keep you updated, today I
thought we’d talk about some interesting FAQs, or at least interesting to me. So
that way, if you haven’t read them yet or wanna dive into them or don’t understand.
So one of the ones I really want to mention that I know I’ve got tons of
questions about is “Do we have to use the same snapshot date?” So obviously
we’re talking about data that has populations from 2017 from 2018 you’re
filing again with some new information, does that have to be the same snapshot
date? The NORC website confirms that no, it does not.
You can pick a new snapshot date Remember there’s requirements, it
has to be October through December. There’s other
requirements you need to fulfill but it does not have to match what you did in
2018 and early 2019. so that’s great. Joanna: For some folks that just might be easier
to continue to use the same snapshot date. You already have the data
ready to go, cleaned, that’s good news for a lot of filers. Amanda: Yeah, if you only want to use the same data, please do but if you want to switch it up for whatever good reason,
you’re more than welcome to. So, sort of similarly of “Do we have to
do exactly what we did before?” For employers that have locations that are
less than 50, remember you every year have a choice on filing them as Type
8 reports or Type 6 reports and if you don’t know what that is, then you know
maybe we need a little follow-up discussion on that, but you do have that choice and you
just have to be consistent within within the filing year
There is an FAQ that clarifies that just because you did a Type 6 in 2017 or
just because you did Type 6 for 2018 or Type 8, vice versa,
does not mean you have to file that way for these Component 2 filings. So you
can just make a choice to do Type 8 or to do Type 6. And one of the reasons I
think that’s actually really helpful is for employers that maybe chose to do a
Type 8 previously, which is a little more detailed, given that we’re filing
pay information, hours worked, it might just be a little bit more efficient, but
also I think more so it’s sensitive wise to file using just Type 6 less
detailed report. You’re still pulling the same information so you don’t save
anything there, but as far as what you’re sharing in the report it
might be a little bit easier for you. Joanna: Type 6 for the less than 50.
Amanda: but nothing wrong with the Type 8 either, so again up to employers, which is great to have
that choice. And then the last FAQ I found really interesting that
I wanted to bring up is that there is one that addresses hours worked
for exempt employees, because remember it’s been clear that for your exempt
population, if you have hours worked you can use that information or you can
choose to use a proxy of 20 hours for a part-time, 40 hours for full-time, so
those are the options. There’s an FAQ that gives an example of “What if as
an employer you know that your full-time employees work a standard 35 hours?
Can that be used in your filing?” And the FAQ very clearly says yes, those 35 hours
can be used and they actually are defining that as hours as hours worked.
Joanna: And that’s 35 hours some people might be that as a proxy, but EEOC
is viewing differently, is that correct?
Amanda: Yeah absolutely, and I can see why it
would be seen as a proxy so I actually on behalf of
DCI, I reached out to NORC through their help desk, again as we told you before
email’s out there, hotline is out there but I reached out to them just to
clarify and they did say that yes you can use their stands here thirty-five
hours or thirty hours whatever it might be for your company and that they would
define that as actual hours worked.
Joanna: That makes sense that’s great, good news for filers.
Amanda: And so it’s really helpful Joanna: So stay tuned, be on the lookout for
your username, your login into the portal certainly reach out to your DCI
consultants if you have questions, if we’re filing EEO-1 Component 2 for you
and just keep on your radar that we’re gonna have these video chats
weekly throughout the EEO-1 Component 2 filing season so, thank you for joining us!
Amanda: Yeah, stay tuned!