3 Practical Rules to Properly Plan your Productivity

3 Practical Rules to Properly Plan your Productivity


are you ready to have an insanely
productive day tomorrow you might have said the same thing yesterday or even
the day before but let’s be honest planning for productivity requires some
work because all it takes is a sound of a text message or a listicle to get you
off track in order to get everything done that you want to get done you have
to set yourself up for minimal distractions optimal focus and a day
that you can feel proud of so tip number one – planning a productive day is to
set up your space the environment where you do your work contributes to your
mental focus possibly more than any other factor your environment is a big
factor because of this it’s important to choose or create a space that gives you
the right vibes for productivity I know it sounds a little weird but if you work
from home designate an area solely for working and if you’re limited to just
your bedroom make sure to create a separate space or a corner that keeps
you out of your bed and awake if you want to head out of the house
consider a co-working space or a cafe and maybe you want a free place to work
outside of the house well check out my favorite place to get Wi-Fi and find
peace and quiet for free the library libraries nowadays are wildly underrated
and make for great spaces to have a cup of coffee and check off a couple items
off your to-do list before I continue if you want more specifics on setting up
your environment to help boost your own productivity Patricia has a great course
on Skillshare titled how to boost your product to be in 10 steps and one of
them is about specifically engineering the perfect workspace I highly recommend
taking it and you can actually get two months free of scotia
for the link in the description but I’ll talk a little bit more about that later
let’s move on to number two set up your to-do list are you ready to enjoy the
sweet feeling of crossing items off your to-do list one of my favorite things to
do well that’s great but first you have to set up your to-do list so grab a
notebook or open a file that allows you to physically see and organize the tasks
that you have for the next day and this is because you should set up your to-do
list the night before write down all of the
things that you want to do us as humans we are goal-oriented machines we give
feelings of gratification not when we actually accomplish something but in the
process of pursuing that accomplishment so once you’ve made a full list
reevaluate each individual task is it important is it urgent does it
contribute to your overall goals and vision for the week or the month or even
the year also don’t be afraid to narrow down your to-do list
a lot of people put like 50 things down when really they could put just five
things down focus on those five and like at least 30 of the others would come
super-easy if it helps you to schedule a week at a time you can go ahead for it I
recommend putting a handful of tasks in different days of the calendar and just
rearranging them as necessary actually this is why a lot of people prefer to
use a computer to initially figure out their to-do list because on a computer
you can rearrange your tasks each day each week of just dragging and dropping
them instead of crossing them out or even erasing them step number three is
to set up a schedule so now you have a plan for what you want to do tomorrow
now the question is when do you want to accomplish each task create a schedule
for yourself that will help you move your day along and give each task the
attention that it needs so here are some little tips to setting up your schedule
number one is to wake up before everybody else now I know I say this a
lot in my videos but really consider what you’re hitting the hey tonight and
plan to wake up after a full night’s rest a full eight hours of sleep will
truly allow you to stay alert and focused right when you wake up so a lot
of people ask me when is the best time to get up give yourself a time when
you’d like to start your morning and then get up an hour or two beforehand if
you have distracting roommates or you know that you’ll hit rush-hour traffic
at a certain point in the morning choose a time that works around these factors
you should be mindful of them if you’re roommates get up at 9:00 and they like
to have a chat when they make breakfast maybe consider starting work at 7:00 and
then catch up to them when you’re ready for your first break another little tip
is to schedule with rhythm see one thing you need to know about productivity is
that breaks are not bad in fact scheduling them right can help you
prevent from burning out too quickly when you create your schedule consider
scheduling quick 15-minute or even 30-minute breaks to refocus these short
little breaks can also be time that you give yourself to set up a new space for
a new task or even get from A to B also something else you should know is that
everyone operates on a 24-hour cycle with times of high energy and times of
low energy and we call this a circadian rhythm consider where you feel most
tired and reserve that time for low energy tasks like things that are
monotonous or tedious or even taking a nap once you have the entire day figured
out in your schedule you won’t feel so guilty about taking a snooze something
else that’s really important in psychology when setting up your
productive schedule is finding the right balance between a tight deadline and
setting yourself up for success so there’s an old adage that says work
expands so as to fill the time available for its completion most people probably
know this as Parkinson’s Law it basically means if you give yourself an
hour for a task you will get that task in an hour even if that task could be
completed in a half an hour on the other hand if you give yourself an hour for a
task that would originally take an hour and a half to complete you might be
setting yourself up to fail now this might require some trial and error and
you’ve really got to be self-aware about how much work you can actually do but
when you create a schedule give yourself a time where you can comfortably
complete a task and give yourself a few minutes to refocus and reset for me I
like to dedicate an hour or a half our blog to specific tasks if a task could
take me 45 minutes I like to round that up and give myself an hour for it and
then it also gives me an opportunity for a short break this type of attitude for
your productivity allows you to take breaks emergencies or even take smaller
distractions into account while still moving your day along and getting stuff
done I hope you enjoyed this short little video on the very basics of
increasing your productivity and if you want to learn more I highly recommend
this course that I just took from Skillshare Patricia has a great mini
course on 10 steps to improving your productivity now I know you’ve probably
heard of Skillshare before but if you haven’t they send me a link for you to
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taking advantage of this amazing opportunity especially if you intend on
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months thank you guys so much for watching and good luck with your
efficiency